DOKODOC Legal Services

Privacy Policy

Introduction to the Privacy Policy

“The DOKODOC Legal Services Privacy Policy is housed on the website you are currently viewing. Your privacy, and the protection of your personal information, is paramount to us. As such, this document explains in full our privacy practices and how your data is collected, used, stored and protected when interacting with this hosted legal document web resource (“DOKODOC Legal Services”). DOKODOC Legal Services takes special care to ensure that our services are useful, secure, and responsibly managed in how we deliver free access to legal PDF documents and publishing resource materials to the U.S. legal community. This Privacy Policy has been prepared for the use of all visitors to dokodoc.com and its related services (document downloads, uploads via XGATE, DOKO upload service, profile creation) and any other interaction with our legal resources.”

DOKODOC Legal Services Overview

DOKODOC Legal Services is a professional online resource that provides free legal PDF downloads, legal document publishing, and a secure method for uploading documents. We are dedicated to building a community around a high-powered legal knowledge-sharing environment, serving the needs of law students, lawyers, researchers, and anyone looking for legal documents from or about the U.S. We work exclusively inside the United States and deliver hundreds of pieces of carefully managed and reader-contributed content, guides, manuals, legal reports, and papers. DOKODOC Legal Services is located at 333 S Wabash Ave Ste 580, Chicago IL 60604. Phone: (312) 603-3105, email: [email protected].

Privacy Policy Scope

This Privacy Policy applies to all personal information collected via the DOKODOC Legal Services Site (https://dokodoc.com/) including information entered by users who complete an account registration, upload or download a document, interact with the site’s content, or contact us with an inquiry. This policy also applies to information obtained via advertising, analytics, and data partnerships available in our Cookie Policy. This Policy does not apply to any third party websites or services that may be linked on our website, or any information provided outside the scope of our Site.

Information We Gather

DOKODOC Legal Services gathers information to enable, improve, and personalize our services. Categories of information we gather include:

  • Personal Information. When you create an account, upload documents, or communicate with us, we may collect information such as your name, email address, and if you use social login, basic profile information from Facebook or Google.
  • Usage Information. We automatically receive information about your usage of DOKODOC Legal Services such as the pages you visit, documents you view or download, searches you conduct, and whether you interact with featured content.
  • Device and Technical Information. We collect general information about the device you use (browser type, operating system, IP address) to help us improve site security and performance.
  • Uploaded Content. If you upload legal documents, comments, or any other items to DOKODOC Legal Services product or service for publication or other dissemination, such items will be treated as part of our Content and may be made public at our discretion subject to moderation and otherwise in accordance with our Terms of Use.
  • Cookies and Tracking Technologies. We use cookies and other tracking technologies to: keep track of users’ preferences; provide users with access to protected areas of the site; track usage; analyze trends in our sites’ performance and/or your use patterns; help with site navigation on subsequent visits; offer the user a personalized experience; record session information; store transaction information; send confirmation messages; record user-specific information on what the user has seen, visited, or clicked on in order to provide a customized experience; target marketing; limit the amount of times a user sees an advertisement; inspect specific web options; identify potential problem web content; maintain prior session information upon revisiting the site; recognize the email address/name listed in cookies tied to an ad; record the search engine referred by a user to our website; determine usage and effectiveness of certain offerings; analyze interoperability problems among different browsers/platforms; etc. Additional information is provided in our Cookie Policy.

How Information is Used

We use information that we collect about you to:

  • Provide the core platform functionality (e.g., searching, downloading, uploading documents, etc.);
  • Help personalize your experience on the services (e.g., featured content and document recommendations);
  • Enable account management (e.g., social login, password recovery, and notifying you of service changes or support needs);
  • Perform website performance analysis (e.g., tracking usage trends to help us improve our services);
  • Protect against error, fraud, abuse, security risks, and fraudulent or intentionally manipulative activity;
  • Communicate with you regarding your account settings/contributions/support requests or questions;
  • Provide relevant advertising and subsidize a free service model via data partnerships, in each case in accordance with applicable privacy legislation; and
  • Take all other actions we deem necessary to enable these purposes and for our legitimate business purposes or as required by law.

Legal Processing Grounds

“DOKODOC Legal Services relies on legitimate interests, user consent, contractual or other legal necessity, and compliance with applicable laws to process your personal information. When you register for an account, upload content or interact with our services, you are giving consent for us to collect and process your information in the manner described within this policy. DOKODOC Legal Services holds and processes data for as long as is necessary to deliver our services, fulfil legal obligations, and protect our users and service.”

Account Information and Social Login

“You can create a DOKODOC Legal Services account to take advantage of some personalized features using an email address and password or a supported social login (Facebook or Google). When you register with a social login we receive your name, email address and profile picture for the selected social login. This is used to create, access and manage your account profile as well as enable document management and sharing and allowing fellow professionals in your network to engage you. You may update or remove information in your account at any time by accessing your profile here or contacting us at [email protected].”

Document Uploads and Contributions by the Public

“DOKODOC Legal Services allows you to upload and share legal documents publicly. Items you upload, along with corresponding metadata (such as the name of the author, description, or keywords provided) become part of our legal document repository and may be viewed, downloaded or shared publicly by other users and subscribers. We recommend you remove any sensitive, proprietary or personally identifiable information prior to uploading. All uploads are subject to our moderation policy and our Terms of Use. If you want to replace or remove an uploaded document from our website, please contact us at [email protected] with your request.”

Cookies and Other Tracking Technologies

“We use cookies, web beacons, and other similar technologies for our website to facilitate your experience, remember preferences, enable secure sign-in, and provide analytics for our research to improve the site. Cookies also allow us to provide services for advertising and data-technology partners, and keep the site up and running for you at no charge. You may change your browser settings to disable cookies or otherwise to control cookie preferences, but some of the functionality may not work properly. Review our specific third-party service providers within our dedicated Cookie Policy.”

Advertising and Data Collaborators

“Our free platform relies on trusted advertising and analytics partners to make money. We use advertising cookies and other tracking technologies to show you targeted ads and measure the performance of those ads. We don’t allow advertisers to associate your personal information with their advertisements without your consent. Information about how you interact with ads may be shared with our trusted advertising partners in the aggregate and anonymized in the way we describe. You can opt-out of certain advertising cookies via your browser or as further described in our Cookie Policy Page.”

Information Sharing and Disclosure

We do not rent or sell your personally identifying information to third parties. How information may be shared:

  • With service providers working on our behalf, including website hosting, analytics, advertising or customer support services, pursuant to written contracts subjecting them to strict nondisclosure obligations.
  • With data partners for the purpose of aggregated anonymous analytics and advertising.
  • Pursuant to law, regulation, legal process or court order or in order to comply with applicable laws and regulations.
  • To protect the rights, property or other safety of DOKODOC Legal Services, our users or the public.
  • In connection with a merger, acquisition, purchase of assets or sale of assets, where user information may be transferred as one or more platform assets (notice would be provided to users).

Data Security Measures

Keeping your personal information secure is important to DOKODOC Legal Services. We employ industry-standard security measures including encryption, secured storage of information, regular security audits and access controls in order to help protect your information. User passwords are hashed and unable to be read by us. Our applications are monitored for unusual activity and potential vulnerabilities. However, there is no method of transmission or storage on the Internet that is 100% secure and we encourage users to use strong, unique passwords and to contact us immediately at [email protected] if you suspect any problems or if breaches occur.

Information Retention and Deletion

We retain your Personal Information for as long as needed to provide our services, comply with legal obligations, or resolve disputes. Account information, uploaded content and related data is retained until you request deletion, or the relevant account is closed. If you close your account we will delete or anonymize your Personal Data – except where retention is necessary for complying with legal obligations or otherwise necessary for the purposes of our legitimate interests. You may ask us to delete your account, uploaded content, or certain Personal Data on your account by contacting us via [email protected].

Your Rights and Choices

As a registered DOKODOC Legal Services user, you have the following rights:

  • Right to access
    You can ask for a copy of the personal data we have about you.
  • Right to rectification
    You may update or amend your account information at any time.
  • Right to erasure
    You can request erasure/deletion of your account, uploaded documents, or other personal data.
  • Right to object
    You can object to certain processing activities such as targeted advertising.
  • Right to the restriction of processing
    You can request that we limit how we use your data.
  • Right to data portability
    You can request that we provide you with your data in a structured, commonly used and machine-readable format.

To exercise any of these rights, please contact our privacy team using the [email protected] email address. We will respond to your message within a reasonable time as determined by applicable law.

Children’s Personal Information

“DOKODOC Legal Services is available for use exclusively to those 18 years of age or older who are of a legal age to form a binding contract. We do not knowingly collect personal information from any child under the age of 18. If you have reason to believe that DOKODOC has collected information from or about a child under the age of 18, please contact us at [email protected] so that we may delete such information from our files.”

Links to Third-Party Sites and Services

Our Website may include links to or integration with third-party websites, services or other resources not owned or controlled by DOKODOC Legal Services. DOKODOC Legal Services is not responsible for any third parties’ information-collection practices or privacy policies. We recommend that you review the privacy policy of any third-party service provider you use in connection with your use of Our Website. This Privacy Policy governs information that is collected through dokodoc.com only.

International Site Visitors may be Using US-only Service

DOKODOC Legal Services is limited to the United States and its services are for users located within the United States. All processing and storage takes place within the jurisdiction of the United States. If you are accessing our DOKODOC Legal Services from outside the United States, your data will be transferred to, stored, and processed in the United States. By using DOKODOC Legal Services you consent to these processes.

Changes to this Privacy Policy

We may revise this Privacy Policy from time to time, to match our practices or law or platform changes. Any such changes will be posted to this page with an amended effective date. Users should consult this policy frequently to make sure they know how we protect privacy. We will notify registered users by email or in-platform notification about material changes.

Contact DOKODOC Legal Services

For inquiries, concerns or comments regarding this Privacy Policy, or with questions regarding our privacy practices, you may contact us by:

  • Email: [email protected]
  • Phone: (312) 603-3105
  • Mailing Address: 333 S Wabash Ave Ste 580, Chicago IL 60604
  • You may also contact us via our Contact DOKODOC page to seek technical support, initiate a partnership, or to submit a request to exercise a privacy right. We will pursue and respond to your inquiries as promptly and transparently as possible.

California Privacy Rights

If you are a California consumer, you have certain rights under the California Consumer Privacy Act. These rights include the right to know what personal information we have about you, the right to request that we delete your personal information, and the right to opt-out of having your personal information be sold. DOKODOC Legal Services does not sell personal information. Please contact us at [email protected] or 312.603.3105 if you would like us to fulfill any of these rights. We will verify your request and respond according to California law.

Protection of Legal Worker Information

“We value the privacy and confidentiality of documents and user submissions. DOKODOC Legal Services recommends all legal professionals remove client names, sensitive legal matters or any personal identifying detail from the documents before they are uploaded to the site. The moderators may also review the uploads for conformance with our privacy and content and use policies. If you think your material may contain information that is protected, confidential or those which ought not to be published, please advise us at [email protected] for immediate consideration and removal.”

Managing Your Own Privacy Settings

Users may configure their privacy settings and communications preferences by logging into a DOKODOC Legal Services account and visiting the account settings page. You may, for example, revisit choices regarding the display of certain profile information, email notifications, document display preferences, or social login accounts that are linked to your account. To utilize further privacy controls or to deactivate the processing of data for advertising purposes, please see our Cookie Policy or contact our privacy representatives directly.

Transparency and Trust Commitment

The DOKODOC Legal Services team strives to provide the best legal document platform we can, and that includes building services based on trust. We are committed to clear messaging, transparent data handling, and continuing ongoing improvements in both privacy controls and security practices. Your input is welcome either through our support channels or by reaching out directly with a question or suggestion, and it helps us ensure that we can provide the best possible “home” for legal professionals and contributors.

Resources and Requirements in Summary to Site Users

“Use of DOKODOC Legal Service signifies your acceptance of the policies and practices outlined in this Privacy Policy. Law Firm users are expected to actively safeguard their account credentials, inspect uploaded documents for personally identifiable information and/or Protected Health Information, and follow our Terms of Use. DOKODOC recommends that all users remain apprised of privacy rights, tool capabilities available on our platform, and best practices around shared legal experiences.”

Effective Date and Policy Alterations

Our Privacy Policy is effective June 1, 2024. We will post any changes to this page, and notify registrants, as appropriate. Your continued use of DOKODOC Legal Services after such modifications will be deemed your acceptance of the modified policy.

Additional Resources / Contacts

For details regarding this site, use of data and legal resources within this site, please visit About DOKODOC Legal Services or Contact DOKODOC. We are dedicated to providing access so you can safely and freely use the site. Sign up and upload your legal documents so you have access to a universe of legal publishing tools… and distribute your legal content to the U.S. law community for free!